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Medical Administrative Assistant - Multiple Departments

Job ID 187491BR Date posted 08/19/2022
  • Jacksonville, Florida
  • Full Time
  • Medical Operations Support
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Why Mayo Clinic
Mayo Clinic is the nation's best hospital (U.S. News & World Report, 2021-2022) and ranked #1 in more specialties than any other care provider. We are actively recruiting Medical Administrative Assistants for the Jacksonville, FL campus. Opportunities are available in multiple areas of the clinic and work schedules are primarily day shifts 8:00 am - 5:00 pm Monday - Friday. This posting is for applicants EXTERNAL TO MAYO CLINIC ONLY.

Applicants are not applying for a specific department/division. Qualified applicants are pooled for consideration by any/all active hiring managers and will have the opportunity to express interest in the open positions.

Across all locations, you will find career opportunities that support diversity, equity, and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you will discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!

For additional information please visit Mayo Clinic Benefits. Eligibility may vary.

Mayo Clinic is actively recruiting for multiple Medical Administrative Assistants across the Jacksonville, FL campus. Opportunities are available in multiple areas of the clinic and for various schedules and shifts, dependent upon availability at time of offer. Most openings are full time positions, but a limited number of part time positions may be available. Your availability and desired hours will be further discussed at the time of an interview. This posting is for applicants EXTERNAL TO MAYO CLINIC ONLY.

Applicants are not applying for a specific area. Qualified applicants are pooled for consideration by any/all active hiring managers and will have the opportunity to express interest in the open positions.

Medical Administrative Assistants help optimize the use of the health care provider's time and resources. Medical Administrative Assistants act as practice partners to physicians, administrators, and other allied health staff. Depending on the specific assignment, their tasks may include:
  • Maintaining Outlook and clinical calendars for health care providers
  • Composing correspondence, agendas, and meeting minutes
  • Overseeing travel management
  • Developing documents for publication or presentation including posters and PowerPoint presentations
  • Renewing medical licenses, subscriptions, and membership dues
  • Maintaining curriculum vitae
  • Assisting with the academic appointment process
  • Reporting continuing medical education
  • Assisting patients via phone, Employee Health Record, and by fax
  • Managing outside material for patient evaluations
Work schedules are primarily day shifts 8:00 am through 5:00 pm Monday through Friday.

Position description
Medical Administrative Assistants help optimize the use of the health care provider's time and resources. Medical Administrative Assistants function as practice partners to physicians, nurses, administrators, and other allied health staff in administrative duties. Depending on the specific assignment, their tasks may include but are not limited to:
  • Maintaining various administrative, surgical, and clinical calendars for health care providers
  • Composing correspondence, agendas, and meeting minutes
  • Coordinating professional travel and expense reimbursement
  • Developing documents for publication or presentation including posters and PowerPoint presentations
  • Renewing/maintaining medical licenses, board certifications, subscriptions, and professional membership/society dues
  • Maintaining curriculum vitae
  • Assisting with the academic appointment & promotions process
  • Reporting continuing medical education
  • Assisting patients via phone, Employee Health Record, and by fax
  • Managing/obtaining outside material and records for patient care


Qualifications
High School diploma or equivalent required. Minimum of two years applicable experience is a prerequisite. Must be proficient with advanced computer systems/applications and Microsoft Office Suite tools.

An Associate’s Degree or higher preferred. Graduates from a Healthcare Administration degreed program or related field may be considered.

Additional qualifications
Preferred Qualifications:
  • Possesses expert investigational and critical thinking skills
  • High diligence, accuracy, and organization
  • Ability to coordinate, manage and prioritize multiple tasks and projects
  • Ability to operate independently with an elevated level of organization and productivity
  • Excellent writing and communication skills with the ability to express ideas clearly and logically in a variety of media
  • Ability to thrive in an intense, dynamic environment by anticipating the needs of the practice to ensure clinical/practice objectives are met
  • Works well in a team driven, collaborative work environment
  • Values diversity, equity, and inclusion in the workplace
  • The ability to lead, influence and motivate others using data and research


Exemption status
Non-exempt

Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended. The minimum pay rate is $19.52 per hour.

Benefits eligible
Yes

Schedule
Full Time

Hours / Pay period
80

Schedule details
Work schedules are primarily day shifts 8:00 am through 5:00 pm Monday through Friday.


Weekend schedule
Not applicable

International Assignment
No

Site description
Jacksonville is the largest city in area in the continental United States. A beautiful coastal Florida city that features excellent year-round climate, over 20 miles of beaches and outstanding outdoor recreational, cultural and family-oriented amenities. The “River City by the Sea” has an excellent school system, reasonable cost of living and a thriving business environment. Medical professionals and patients are drawn to Jacksonville by an extraordinary network of high-profile healthcare facilities. Jacksonville continues to grow as more people relocate from all over the U.S. and abroad, to see what the great River City has to offer!

Recruiter
Andrea Hansen

EOE
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
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