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Sponsored Projects Specialist- OSPA Remote

Job ID 199617BR Date posted 03/07/2023
  • Rochester, Minnesota
  • Full Time
  • Research
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Mayo Clinic is the nation's best hospital (U.S. News & World Report, 2022-2023) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support diversity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!

Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits. Eligibility may vary.

Position description
The Sponsored Project Specialist manages all aspects of federal, foundation, or industry sponsored research grants from inception of the budget in pre-award, through the post award process which includes amendments and study closure, and facilitates contracts for the same. This position serves as a resource for Mayo staff, maintains networks and communication flow, and represents Mayo to outside entities. The incumbent will utilize leadership qualities, team management, and interpersonal skills to orient research personnel and representatives of outside companies, foundations, or institutes to the policies and procedures of Mayo Clinic. There is a strong emphasis on professional competencies, knowledge of pre/post award rules and regulations, superior customer service, team performance, and the ability to communicate effectively throughout the entire process.

A bachelor's degree is required in business, public administration, finance or related major preferred plus 3 years of related experience in research, healthcare, finance, or business. A Master’s degree in business, healthcare, finance, or related field can be substituted for one year experience. Government Contracting Certificate is preferred.

Additional qualifications
Demonstrated ability to perform and prepare budget estimates (preferably in a research environment), to understand financial concepts, to conduct accurate mathematical computations, understand previously negotiated agreements, and Mayo institutional policy. Experience with research protocols, contract terms and conditions, expense budgets, medical terminology, and procedure codes is preferred. Experience with the clinical revenue system, research billing systems, research services databases (MIRIS), and coding processes is helpful. Experience with federal, foundation, and industry relations, and previous experience working with medical staff and scientific materials is helpful. Individuals must also possess/develop working knowledge of MS software applications, NIH eCommons, and other similar systems. Must be highly organized, able to prioritize and balance multiple projects simultaneously, work independently as well as in a team, and exercise good judgment. Must have excellent interpersonal relations and communication skills to guide Mayo research personnel and external sponsors towards mutually acceptable goals. Must be able to understand complex rules, regulations, and policy and apply them consistently.

Exemption status

Compensation Detail
$64,812 - $97,302.40 / year

Benefits eligible

Full Time

Hours / Pay period

Schedule details
Regular business hours for the office are 8:00 a.m. to 5:00 p.m. within the time zone of each site. Office hours and work shifts are between 7:00 a.m. and 6:00 p.m. within the time zone of each site. Work shifts will be determined based upon the business needs of OSPA and Mayo Clinic.
This position is 100% remote, with the understanding that employees may be required to come on site to a Mayo Clinic campus in either Arizona, Florida, or Minnesota for specific trainings and/or meetings if needed. Employees can work from anywhere in the United States.

Weekend schedule


International Assignment

Site description
Mayo Clinic is located in the heart of downtown Rochester, Minnesota, a vibrant, friendly city that provides a highly livable environment for more than 34,000 Mayo staff and students. The city is consistently ranked among the best places to live in the United States because of its affordable cost of living, healthy lifestyle, excellent school systems and exceptionally high quality of life.

Chelsea Crosby

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, or disability status. Learn more about "EEO is the Law." Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

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Job offers are contingent upon successful completion of a post offer placement assessment including a urine drug screen, immunization review and tuberculin (TB) skin testing, if applicable.


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