Arts Program Specialist - .5 FTE

Position description

Arts Program Specialist assists the Program Coordinator, Humanities in Medicine, with a wide variety of initiatives serving Mayo Clinic patients, staff, learners, and the community. Primary responsibility for this specialist is dedicated to the Loaned Artwork Program and Atrium Music Series. As such, the specialist will coordinate and oversee installation and return of art exhibits in 11 galleries and weekly concert performances, culminating in more than 50 exhibits and more than 100 concerts annually. Specialist maintains relationships with a roster of approximately 400 visual artists and musicians, and manages the application process for additional visual artists and musicians. Specialist will curate exhibitions, evaluate artwork condition, prepare accompanying materials for artwork display, manage loan and concert documentation, ensure an appropriate volume level is maintained during performances, track metrics for program evaluation, cultivate relationships with the community, and identify potential benefactors and collaborators. Specialist may also devise and facilitate artmaking projects for patients, visitors, staff, and learners.

Works independently to coordinate assigned processes and programs in consultation with Program Coordinator. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must represent the Center with professionalism to a variety of constituents, including patients, visitors, Mayo Clinic students and employees, program participants, and the public. Displays comfort in focusing and adapting program administration skills to work in nontraditional spaces; applies respective department-specific policies and procedures to achieve the work. Additional administrative duties required, including but not limited to scheduling meetings, answering phones, updating departmental reports, invoicing, submitting expense reports, filing, managing databases, announcing events of interest monthly via post and email, maintaining physical and electronic mailing lists, updating four distinct websites/social media accounts, and providing committee support. Organizes creation of various printed collateral, including at least one major publication annually. Supports special events and educational activities, including the annual Mayo Clinic Humanities in Medicine Symposium, a CME course hosted on rotation at Mayo Clinic campuses in Arizona, Minnesota, and Florida. Attends courses and meetings to enhance or improve job knowledge and/or represent Mayo Clinic. Other duties may be assigned if the work is similar, related, or a logical assignment to the position.


A minimum of a bachelor’s degree from an accredited college or university in a related field is required. A minimum of 3 years of experience with museum operations, art gallery operations, and/or arts administration; understanding of visual art making and performance is required.

Additional qualifications

Must possess excellent written and verbal communication skills. Must be proficient with computer software and office equipment including but not limited to the Microsoft Office Suite, particularly Excel, and other job-specific technology. Familiarity with basic website maintenance and social media platforms preferred. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Must exhibit good time management skills and ability to prioritize multiple tasks in a service-oriented work culture. Qualified candidates will have knowledge of procedures and techniques regarding installation of artworks (e.g. fabrication, framing, hardware, and safe handling) with an ability to envision distinct exhibits of a wide variety of artworks and anticipate required logistics regarding art installation, display, and return; ideal candidates will also have an understanding of performance etiquette.

Performs physical inventories of loaned artwork; must be able to lift up to 50 pounds. Distinguishes colors to assist in reviewing artwork for exhibit. Must be able to aurally assess volume of performances. Reliable transportation for travel to Mayo Clinic campuses and other sites in the greater Phoenix metropolitan area required.

Exemption status
Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended. The minimum pay rate is $20.95 per hour.
Benefits eligible
Part Time
Hours / Pay period
Schedule details
M - F, hours will depend on work unit needs between 8:00 a.m. - 5:00 p.m., hours during special events may occur. Even though this position is based in Scottsdale, AZ, there will be occasional travel between Phoenix and Scottsdale locations.
Site description
Over the next four years, Mayo Clinic is making significant investments in both the physical and technological future of health care, through doubling the size of the Mayo Clinic campus in Phoenix, inclusive of practice, education, and research activities. Mayo Clinic's campuses in Arizona are located in Phoenix and Scottsdale, in the beautiful Sonoran Desert. The region is known as the Valley of the Sun, a metropolitan area with more than 4 million residents in 25 cities and towns.

With Phoenix being the sixth largest city in the nation, this sunny "desert metropolis" offers the amenities of a big city in the midst of a strikingly beautiful, rugged, southwest landscape.

Scottsdale frequently earns praise as a highly desirable place to live. The city's more than 200,000 residents enjoy a vibrant mix of culinary hot spots, arts and entertainment, professional and collegiate sports teams, and community resources. The region's desert climate promotes an outdoor lifestyle with a full complement of sports and recreation.
Administration, Business, Finance
Job posting number
Jessica Larson
Equal opportunity employer
Mayo Clinic is an equal opportunity educator and employer (including veterans and persons with disabilities).