Scheduling / Staffing Specialist

Why Mayo Clinic
Mayo Clinic is the nation's best hospital (U.S. News & World Report, 2020-2021) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support diversity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!
Position description
Scheduling and Staffing Coordinator develops, finalizes and posts employee schedules based on the requirements of the staffing model established by the Department of Pharmacy. Acquires and maintains current knowledge of the electronic scheduling system, Workforce Timekeeper (WTK), Microsoft Office and other computer applications. Maintains accurate and complete employee schedule records. Troubles shoots and manages scheduling/staffing issues and effectively communicates information to appropriate personnel. Orientates new employees on scheduling and staffing. Manages timekeeping issues. Manages, identifies and facilitates coverage for employee absences to assure sufficient staff is available for patient care. Manages the development and maintenance of scheduling and staffing policies and procedures. Interacts professionally, works collaboratively, and effectively communicates with other pharmacy employees. Uses appropriate problem-solving skills and assumes the responsibility for self-development within the role.
Completion of an associate's degree (Preferred in business or healthcare) and four years pharmacy or staffing scheduling experience; or six years pharmacy or staffing scheduling experience (at least two of the six years must be staffing scheduling experience).

**Visa sponsorship is not available for this position; also, Mayo Clinic does not participate in the F-1 STEM OPT extension program**
Additional qualifications
Proficient Microsoft Office skills in Excel and Word. Proficient in keyboarding skills. Ability to establish and maintain effective interpersonal relationships with a variety of people. Must be able to demonstrate strong customer service, teamwork and leadership skills. Ability to work independently without direct supervision. Strong verbal and written communication skills, problem solving skills, decisiveness, and the ability to cope with ambiguous situations. Ability to respond to a variety of requests from department staff in a fast-paced environment. Ability to handle stressful situations, variation in workload peaks, frequent deadlines and interruptions. Exceptional organizational skills, commitment to quality, excellence in service and uses time efficiently. Ability to collect, organize, analyze and summarize data.
Exemption status
Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended. The minimum pay rate is $20.19 per hour.
Benefits eligible
Full Time
Hours / Pay period
Schedule details
Day Shifts, Monday through Friday
Site description
Mayo Clinic is located in the heart of downtown Rochester, Minnesota, a vibrant, friendly city that provides a highly livable environment for more than 34,000 Mayo staff and students. The city is consistently ranked among the best places to live in the United States because of its affordable cost of living, healthy lifestyle, excellent school systems and exceptionally high quality of life.
Career profile
Job posting number
Lauren Brandt
Equal opportunity employer
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.