Sponsored Projects Specialist - Research

Why Mayo Clinic
The needs of patients drive research at Mayo Clinic. As doctors treat patients and see opportunities for advancing patient care, they work together with Mayo scientists and research teams to develop new and improved diagnostic tools, medications, devices, treatment protocols and more. Encouraging and including contributions from diverse individuals is critical to Mayo Clinic's future. By leveraging the strengths that each diverse individual and group brings to the table, Mayo Clinic gains the strategic advantages of accelerated innovation, better problem solving, enhanced productivity and job satisfaction, improved quality, and, most importantly, provides better ways to meet the needs of our patients.
Position description
The Sponsored Project Specialist manages all aspects of federal, foundation, or industry sponsored research grants from inception of the budget in pre-award, through the post award process which includes amendments and study closure, and facilitates contracts for the same. This position serves as a resource for Mayo staff, maintains networks and communication flow, and represents Mayo to outside entities. The incumbent will utilize leadership qualities, team management, and interpersonal skills to orient research personnel and representatives of outside companies, foundations, or institutes to the policies and procedures of Mayo Clinic. There is a strong emphasis on professional competencies, knowledge of pre/post award rules and regulations, superior customer service, team performance, and the ability to communicate effectively throughout the entire process.
A bachelor's degree is required in business, public administration, finance or related major preferred plus 2 - 3 years of related experience in research, healthcare, finance, or business. Government Contracting Certificate is preferred.
Additional qualifications
Demonstrated ability to perform and prepare budget estimates (preferably in a research environment), to understand financial concepts, to conduct accurate mathematical computations, understand previously negotiated agreements, and Mayo institutional policy.

Experience with research protocols, contract terms and conditions, expense budgets, medical terminology, and procedure codes is preferred.

Experience with the clinical revenue system, research billing systems, research services databases (MIRIS), and coding processes is helpful.

Experience with federal, foundation, and industry relations, and previous experience working with medical staff and scientific materials is helpful.

Individuals must also possess/develop working knowledge of MS software applications, NIH eCommons, and other similar systems.

Must be highly organized, able to prioritize and balance multiple projects simultaneously, work independently as well as in a team, and exercise good judgment.

Must have excellent interpersonal relations and communication skills to guide Mayo research personnel and external sponsors towards mutually acceptable goals.

Must be able to understand complex rules, regulations, and policy and apply them consistently.
License or certification
Exemption status
Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended.  The minimum salary every 2 weeks is approx $2,326.40, based on a full-time position.
Benefits eligible
Full Time
Hours / Pay period
Schedule details
This position includes flexible schedule and teleworking options. Individuals teleworking may be expected to travel to one of the main Mayo campuses for work, meetings, training, or other activities on a scheduled or periodic basis.
Weekend schedule

Site description
Over the next four years, Mayo Clinic is making significant investments in both the physical and technological future of health care, through doubling the size of the Mayo Clinic campus in Phoenix, inclusive of practice, education, and research activities. Mayo Clinic's campuses in Arizona are located in Phoenix and Scottsdale, in the beautiful Sonoran Desert. The region is known as the Valley of the Sun, a metropolitan area with more than 4 million residents in 25 cities and towns.

With Phoenix being the sixth largest city in the nation, this sunny "desert metropolis" offers the amenities of a big city in the midst of a strikingly beautiful, rugged, southwest landscape.

Scottsdale frequently earns praise as a highly desirable place to live. The city's more than 200,000 residents enjoy a vibrant mix of culinary hot spots, arts and entertainment, professional and collegiate sports teams, and community resources. The region's desert climate promotes an outdoor lifestyle with a full complement of sports and recreation.
Clinical Labs and Research
Career profile
Job posting number
Frank Harris
Equal opportunity employer
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.