Responsible for coordinating Facilities and Campus Management/Operations contractual and financial obligations. Serves as liaison to Financial & Accounting Services, Supply Chain Management, IT and other departments as needed or warranted. Serves as the contractual liaison with outside contractors or vendors. Responsible for current and accurate documents of contracts or related projects or engineering process documentation related to engineering maintenance and repairs or for design, construction, and renovation. Ensure the proper review and payment of invoices for contracts, services (e.g., expensed repairs), and utilities or design, construction, and renovation. Responsible for monthly and ad hoc financial, contract, utility or service expense reports as required to effectively manage commitments and/or expenditures and assist with multiple funding reconciliations. May coordinate project occupancy process and implementation and serve as liaison to occupancy planning groups and proponents. Directing plan distributions, submittals, transmittals, compliance or regulatory forms, RFI logs, project close out process and materials distribution and computerized maintenance management program (CMMP). Schedules meetings and walkthroughs and develops and distributes meeting minutes and materials. Writes and distributes project institutional communications as directed by PMs. Manages and maintains calendars for Facilities & Campus Management/Operations to include coordinating and scheduling meetings, training and travel. Serves as a resource and/or trainer for applicable technology systems. Responsible for relaying technical information to service technicians, equipment vendors, and others. Communicate and develop relationships to interact with the customer, fellow employee, or vendor. Responsible for opening and closing work orders, and updating, maintaining an accurate equipment inventory. Perform queries in the database, provide standard reports to customers and managers, and monitor dashboards that may indicate a problem. Utilizes construction database when assisting customers or triaging service calls. Utilizes spreadsheets, graphs, charts, and other applications to analyze and present data to customers, managers, and technicians, committee support including budget allocation approval

HS diploma or GED and three years’ relevant experience or, an Associate’s degree in a related field, with one year relevant experience. 
Previous experience in supporting facilities, design, property management or construction environment preferred Experience must include performance of responsibilities such as meeting management and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Must be able to handle many activities and challenges simultaneously, with minimal direction. Demonstrated experience with finances and account reconciliation. Demonstrated database management and experience with spreadsheets. Demonstrated oral and written communication and interpersonal skills. Demonstrated organizational skills and ability to prioritize. none