Serves as the primary resource for coordinating Facilities and Campus Management contractual and financial obligations. Assumes overall responsibility for the coordination of department policies, practices and procedures required to assure the prudent commitment and payment of institutional funds related to facilities operations and engineering, design, and construction contracts and expense budgets of Mayo Clinic in Arizona facilities. Serves as liaison to Financial & Accounting Services, Supply Chain Management, IT and other departments as needed or warranted. May serve as contractual liaison with outside contractors or vendors. Maintains current and accurate files of contracts or related project or engineering process documentation related to engineering maintenance and repairs or for design, construction, and renovation. Coordinates the proper review and payment of invoices for contracts, services (e.g. expensed repairs), and utilities or design, construction, and renovation. Provides monthly and ad hoc financial, contract, utility or service expense reports as required to properly manage commitments and/or expenditures and may assist with Pcard reconciliations. Prepares monthly accruals in accordance with the practices of Financial & Accounting Services. Periodically audits invoices to assure compliance with terms of contracts. May coordinate and be responsible to use a Pcard for paying for large, medium, and small City building permits/fees, purchasing minor equipment, or other items as directed May coordinate project occupancy process and implementation and serve as liaison to occupancy planning groups and proponents. Assists Facilities & Campus Management staff in plans distribution, submittals, transmittals, compliance or regulatory forms, RFI logs, project close out process and materials distribution and computerized maintenance management program (CMMP). Schedules meetings and walkthroughs and develops and distributes meeting minutes and materials. May develop and distribute project schedules as needed. May assist in MP&E commissioning and project logistics implementation. May write and distribute project institutional communications as directed by PMs. Manages and maintains calendars for Facilities & Campus Management to include coordinating and scheduling meetings, training and travel.

High school diploma or G.E.D. equivalent required. Requires minimum 3 years of office management/coordinator experience, which includes Microsoft office products, calendar management and finance/accounting related experience. Additional Experience and/or Qualifications: (Has Achieved Competency in the Following Areas, Job Knowledge and Additional Considerations): 
Previous office experience in facilities, design or construction environment preferred 
Demonstrated experience with finances and account reconciliation related to facilities contracts and service, repair and utility expenses. 

Demonstrated database management and experience with spreadsheets, PowerPoint and the like. 
Demonstrated oral and written communication and interpersonal skills. 
Demonstrated organizational skills and ability to prioritize. 
Demonstrated ability to work in a matrix reporting structure. 

Prefer associates degree or construction accounting experience.

Prefer experience managing contracts. 

Prefer experience with municipal tax reporting. 

Prefer experience with project/construction management software systems.